To protect the objects being photographed and the safety of other visitors, there are certain guidelines that must be followed when photographing at Newfields.
- Photography must be conducted without disruption to Newfields operations or limitation to the accessibility of exhibitions, entrances/exits, doorways, pathways and high traffic areas.
- To help preserve the outdoor sculptures, entering, climbing or standing on any water features or fountains is prohibited. Do not climb, lean or sit on any artworks or place props or equipment on them.
- Flash photography, tripods, monopods (including selfie sticks) and other photographic equipment are not permitted inside the Indianapolis Museum of Art galleries, Lilly House or Miller House.
- Due to Newfields’ proximity to the Indianapolis International Airport and the heavy downdraft, the use of drones is not permitted in the Garden, The Virginia B. Fairbanks Art & Nature Park: 100 Acres, the Indianapolis Museum of Art galleries or Lilly House.
- Photography is permitted for private, noncommercial use only. Photographs may not be published, sold, reproduced, distributed or otherwise commercially exploited in any manner.
- Unless otherwise noted, photography of temporary exhibitions or borrowed works of art is not permitted.
PHOTOGRAPHY AND VIDEO SHOOTS
The Garden at Newfields locations require a permit for all photography and video shoots. In order to obtain a single day pass, photographers must submit a completed application and payment by mail or by emailing firstname.lastname@example.org at least two weeks in advance of intended date(s) of photography.
It is important that all groups planning a shoot at Newfields adhere to the following guidelines to ensure the safety of our collection and the experience of future visitors:
- All photography and video shoots with clients, professional or amateur, that utilize professional equipment require a pass.
- Due to Newfields’ proximity to the Indianapolis International Airport, the use of drones is not permitted in the Garden or The Virginia B. Fairbanks Art & Nature Park: 100 Acres.
- Single day pass fee of $50 covers two named photographers from one company.
- General admission is not required in addition to pass fee to access the Garden.
- Students may obtain a free one day pass only for the completion of class assignments by completing the photography application and providing a valid student ID. A maximum of 10 free passes will be permitted per year.
- Photographer(s) are required to visibly display their pass while on any part of t Newfields.
- Payment of fees is due with permit application.
- The Garden at Newfields is open from 7am-7pm Sunday-Wednesday and 7am-8pm Thursday-Saturday for photography and video shoots. 100 Acres maintain dawn-dusk open hours.
- Access is limited to the date approved based upon submitted permit application.
- Original artworks and sculptures in the Garden at Newfields are protected by copyright and may not be photographed for the purposes of reproduction, publication, or copying.
- Guests and photographers are not permitted to walk in plant beds or to move, rearrange, or handle any plants or planted containers in any way.
- Shoots involving nudity are not permitted.
- Shoots are not permitted inside the Indianapolis Museum of Art galleries or Lilly House.
Newfields reserves the right, at its sole discretion, to withhold and/or withdraw permission to shoot on its premises. Newfields staff has the authority to approach anyone suspected of conducting a photography or video shoot and to enforce these rules. Failure to comply may result in removal from the premises. Please follow any verbal instructions you are given.
LICENSING & LOCATION SHOOTS
Newfields welcomes proposals for licensing and location shoots at the main Newfields campus as well as at Miller House and Garden. The Rights and Reproductions Department will work with your team to assess applications, plan logistics and oversee on-site production.
MEDIA PHOTOGRAPHY POLICY
Media may photograph or film within designated areas of Newfields for the purpose of news coverage. All members of the media must make arrangements with the Public Affairs Department prior to their arrival.
FREQUENTLY ASKED QUESTIONS
Why did Newfields institute this policy?
The photography policy was created to protect the grounds and the artwork, both inside the museum and outdoors. Additionally, the policy allows the museum to control the number of photography and video shoots on the grounds at one time to lessen the disruptions to scheduled events.
Where do I check-in for my shoot and access the Garden?
All photographers and their clients should check in at the security booth in front of Garden Terrace across from the Michigan Road entrance.
What is the best place to park for my shoot?
We recommend that you park in Lot A or the parking garage and then walk to the security booth where you will check in.
What is considered a photography shoot requiring the purchase of a pass?
The use of a tripod, monopod, lights, umbrellas, diffusers, detachable flash, multiple lenses, large photography bags, reflectors, props, etc. constitute professional equipment. Additionally, shoots that are works for hire, involve client photography, or involve the exchange of money for a service rendered require a pass.
What if I purchase a single day pass and it rains?
Contact email@example.com to reschedule your shoot. A replacement pass will be issued to you at no charge.
I want to use a video camera on the grounds. Do I need a pass?
Yes, video shoots are handled the same as still photography. Please purchase a pass for your shoot.
I’m just a guest to Newfields. Can I upload my personal pictures to social media sites?
Yes! Newfields encourages you to share the images from your visit, as long as they are not available for someone to purchase or are being used to market a business in any way.
I’m just a guest to Newfields, but I own a SLR or DSLR “professional” camera. Can I bring this camera to photograph while visiting with my family?
Yes, as long as you only have the camera. The addition of multiple lenses, large photography bag, tripod, etc. will give the impression you are here for a shoot and not just visiting Newfields.
We are a group/club of photography enthusiasts wanting to shoot on the grounds. Do we need passes?
Yes, photography groups/clubs should notify the firstname.lastname@example.org of their intended outing. Documentation from the organizing club/business should be provided and fees, if applicable, for use of the grounds for the shoot will be decided on an individual basis.